The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy. We comply with all UK national laws and requirements for user privacy.
Collecting Personal Information
We follow the appropriate security procedures in the storage and disclosure of personal information so as to prevent unauthorised access by third parties, in accordance to the level of protection, the nature of the data supplied and considering the state of the technology. We also require those parties to whom we transfer personal information to comply with the same.
We may collect, store and use the following kinds of personal information:
- Information about your computer and about your visits and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths;
- Information that you provide to us (or someone on your behalf) for the purpose of subscribing to our email newsletters for media relations purposes, including your name and email address;
- Information that you post in a public space, on our social media pages or on our website;
- Information contained in or relating to any communication that you send to us or send through our website including the communication content and metadata associated with the communication and any other personal information that you choose to send to us;
- Personal information that third parties may provide us, including our clients, social media platforms and/or media database companies.
Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and in compliance with the General Data Protection Regulation (GDPR).
How will we use your data?
We use any information submitted to provide you with further information about the services we offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program we operate for media relations purposes on the grounds of legitimate interests. Your details are not passed on to any third parties.
We operate an email newsletter program, used for media relations purposes to communicate on behalf of our clients. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998 and in compliance with the General Data Protection Regulation (GDPR).
At any time you may stop emails being sent to your email address from our Site by opting-out. To find out how to do this, please refer to the section below entitled: “Unsubscribe”.
Our email newsletters may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email mailings and supply the user with more relevant content based around their activity.
In compliance with the General Data Protection Regulation (GDPR) UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email newsletter.
Although we only look to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website or our email newsletters. (External links are clickable text / banner / image links to other websites.)
We cannot guarantee or verify the contents of any externally linked website despite our very best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
In places where the site asks for login information, cookies may store your login name and password on your hard drive to eliminate the need for you to enter this information every time it is required.
What happens if you disable your cookies?
There may be features in our site which are not accessible without cookies. However, if you want to disable your cookies you can do so in two ways: you can ask your browser to inform you every time a cookie is set and then decide whether to accept it or not, or you can set your browser to automatically deny cookies.
If you ask your browser to inform you of "cookie set" requests and you say "NO" to the cookies, you will get a pop up window for every hit. If you set your browser to automatically deny cookies then you will not see these pop up windows.
We may use your IP address to help diagnose problems with our server, and to administer our website. Your IP address may also be used to gather broad demographic information.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that we participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. We will never ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact us through primary communication channels such as by telephone or email.
We use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
Through our social media platform accounts we may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses].
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by Fretté Rogerson PR. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore Fretté Rogerson PR and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Rights of access, rectification erasure and objection
The rights of access, rectification, erasure and objection shall be exercised in accordance with the applicable laws.
You may exercise these rights by submitting a written or e-mailed request accompanied by copy of your identification document, to the following address:
Unit B4, West 12 Studios
2A Askew Crescent
London W12 9DP
Or by email to: firstname.lastname@example.org
If you have any concerns at all about any aspect of the management of personal data by us please contact us at the above address.
v.1.0 May 2018 Edited & customised by: Frette Rogerson PR, Unit B4, West 12 Studios, 2A Askew Crescent, London, W12 9DP, UK